The Archives collects materials, regardless of format, based on the following criteria:
These materials may include official and nonofficial papers, publications, records, ephemera, artifacts, and other materials of college offices, records of administrators, faculty, staff, students, alumni, and other organizations affiliated with Randolph Community College.
The Archives also includes institutional records that the College is required to maintain based on the North Carolina Community College Records Retention and Disposition Schedule. Items that do not clearly fall within the criteria of the RCC Archives Collection Development Policy will be considered for inclusion after review by the Dean of Library Services or his/her designee.
The RCC Archives relies on the support and cooperation of RCC administrators, faculty, staff, and students to ensure that records of permanent value are collected and preserved.
Collection areas include:
The RCC Archives collects artifacts and 3D objects on a selective basis due to space limitations and the ongoing costs of processing, conserving, and storing these items. To be considered for inclusion in the collection, an item must either: 1. be associated with a manuscript collection or have well-documented provenance (ie. stamps associated with the Library Collection, brick from an original building, etc.); or 2. document an important aspect of the history of the college, or the faculty, staff, or student experience.
In order to be included, the object must also
- Be in fair condition.
- Not pose a risk to other items in the collection.
- Have unique physical characteristics (different logo, special design for an event or occasion, etc).
- Have potential for research, instruction, or exhibition
RCC Archives will limit collecting to items that can be reasonably preserved, cared for, stored, and made accessible, and reserves the right to refuse any object that it feels does not merit retention. Framed documents and photographs will typically be un-framed and treated as traditional records rather than artifacts and are not subject to this policy.
Anyone interested in donating to the RCC Archives Collection should read and complete the Deed of Gift form, available below. This document formally establishes the transfer of ownership of archival materials to RCC. After receiving the Deed of Gift form and approval from the Director of Development, library staff will coordinate with the donor to establish physical transfer of archival materials.
Library staff reserve the right to request a visit to evaluate materials before bringing them to the College Archives, and to determine whether materials will be added to the collections or discarded/returned as indicated by the donor in the Deed of Gift. Archives and Library staff cannot provide a monetary appraisal of donated materials.